DEPOSITS, BALANCES AND DUE DATES

WEDDING SUPPLIER Payment Tracker

Keep every deposit, instalment and final balance in one clear place, so you always know what has been paid, what is still due and what needs your attention next.

1RECORD 2SCHEDULE 3PAY
BUILD YOUR TRACKER BACK TO THE PLANNER
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A payment tracker is different from your wedding budget.

Your budget shows what you intend to spend. Your payment tracker records exactly when money must leave your account and confirms that each supplier has received it.

WEDDING BUDGET PACK

Download your Supplier Payment Schedule

The free Wedding Budget Pack includes a printable Supplier Payment Schedule, Wedding Budget Planner and Often-Forgotten Costs Checklist.

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ONE RELIABLE RECORD

What to Record for Every Supplier

Enter the details as soon as you make a booking. Update the same record whenever you pay something or agree a change.

01

Supplier details

Business name, contact person, telephone number and email address.

02

Agreed total

The full price, including any extras, delivery charges or later additions.

03

Payment stages

Deposit, instalments, final balance, due dates and payment methods.

04

Proof of payment

Date paid, amount, reference number and confirmation received.

01
WHEN YOU BOOK

Record the Complete Agreement

Do not rely on remembering a quotation or searching through old messages later. Record the final agreed figure and payment terms from the contract.

  • Total agreed price
  • Deposit requested and date due
  • Whether the deposit is refundable
  • Every instalment and final balance date
02
WHEN MONEY LEAVES YOUR ACCOUNT

Update the Tracker Immediately

Marking a payment as complete straight away prevents uncertainty and makes it easier to compare your tracker with your bank statement.

  • Enter the exact amount and date paid
  • Save the bank or card reference
  • Keep the receipt or supplier confirmation
  • Update the remaining balance
03
WHEN THE BOOKING CHANGES

Add Extras Before They Are Forgotten

Guest numbers, timings and chosen packages can change. Record every agreed addition so the final invoice does not arrive as a surprise.

  • Write down the change and its date
  • Record the additional cost
  • Ask for written confirmation
  • Replace the old balance with the new figure
04
BEFORE THE FINAL BALANCE

Check Before You Pay

Compare the invoice with your contract and tracker before sending the final payment. Query anything unexpected while there is still time to resolve it calmly.

  • Check previous payments are deducted
  • Confirm the service, date and timings
  • Check agreed extras and cancellations
  • Request confirmation that the balance is clear
!
AVOID A LAST-MINUTE PAYMENT RUSH

Add reminders before balances are due

Set reminders seven days before each payment deadline rather than on the deadline itself. That gives you time to check the invoice, move money if necessary and contact the supplier if anything is unclear.

QUICK MONTHLY CHECK

Five Questions to Ask

1

Which payments are due during the next 30 days?

2

Do the tracker and bank statement agree?

3

Have all recent changes been added?

4

Have suppliers confirmed every payment?

5

Will upcoming payments remain within the budget?

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